Use comments to add notes

You can use comments as a way to communicate

with reviewers or insert a reminder into a slide.

Comments are like electronic sticky notes that you

can use to type any text you want.

Comments can be a great way to communicate

with a presentation’s author without changing

the presentation itself. For example, if you want to

remind the presentation’s author to insert a new

slide or do some additional research, changing the

presentation content might not be an appropriate

way to do it. Instead, you can insert a comment as

a highly visible way to get the author’s attention.

Comments inserted into a slide appear with a different

color for each reviewer. They also display the name

of the reviewer who made the comment and the

date the comment was inserted or edited. When

the comments are not opened, a small colored box

appears that shows the initials of the person who

inserted the comment plus a number. This enables one

person to insert more than one comment on a page,

such as PM1, PM2, and PM3.

INSERT A NEW COMMENT

1 Click the Review tab.

2 Click New Comment.

A blank comment is inserted into

the slide.

3 Click the comment form, and

then type your comments.

4 Click off the comment on the

slide.

The comment form closes but

the comment symbol remains.

EDIT A COMMENT

5 Click the comment

symbol.

6 Click Review.

7 Click Edit Comment.

The comment form appears.

8 Click and then type to edit the comment.

Name It!

You can change the name and initials that appear

in comments. Click Office, and then PowerPoint

Options. Click Popular, change the name in the

User name text box, and then the initials in the

Initials text box. Click OK. Future comments will

use the new name and initials.

Move It!

You can move a comment on a slide by clicking and

dragging it to a new location.

Caution!

If another reviewer edits your comment, it will show

that reviewer’s name and initials, not yours. Similarly,

if you edit another person’s comment, it will look like

your comment. Therefore, consider editing your own

comments, but add new comments instead of editing

the comments of others.