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Safeguard your presentation with a password
You can keep your presentation from being opened
by unauthorized users when you assign a password
to it. Passwords are a combination of characters that
the user must type correctly before performing an
action.
You can require one password for opening a
presentation and another for editing a presentation.
For example, if your presentation includes confidential
sales information, you could require a password in
order to open it. Similarly, if you have a presentation
you want certain users to be able to make changes
to and then save, you can create another password
for the right to make changes to the presentation
and then save them.
When users open a presentation that you have
open- and edit-password protected, they are prompted
for the password to open the presentation and then
for a password to edit the presentation. If they do
not have the edit password, they can open the
presentation in read-only mode, which allows them
to see the presentation but not make changes to it.
1 Click the Office button.
2 Click Save As.
The Save As dialog box appears.
3 Click Tools.
4 Click General Options.
The General Options dialog box
appears.
5 Type the opening
password.
6 Type the modifying
password.
7 Click OK.
The Confirm Password
dialog box appears.
8 Retype the password for
opening presentations.
9 Click OK to confirm the
password for opening
the presentation.
The Confirm Password dialog box
appears.
10 Retype the password for modifying
presentations.
11 Click OK to confirm the password for
editing the presentation.
12 Click Save.
The Confirm Save As dialog box appears.
13 Click Yes.
PowerPoint sets the passwords for
opening and modifying the presentation.
Caution!
Users can share passwords with others. For example,
if you send the presentation attached to an e-mail
message and include the password in the message
body, the user can easily forward the message to
someone else.
Caution!
Users who have only the password required to open
a presentation can still use Save As to save the
presentation to another file.
Important!
If you are going to require passwords for accessing
your presentations, you should use strong passwords.
Strong passwords use combinations of lower- and
uppercase letters, numbers, and special symbols
to make it more difficult for people to guess the
password. For example, 4Apple$ is considered a
strong password, while 4apples is not.
