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Record narrations for your slides
You can prepare your presentation for use when you
are not there by recording narrations for your slides.
The Record Narration tool enables you to record audio
for your presentation, and afterward, when the
presentation is viewed in Slide Show mode, your
audio accompanies the slide.
You can save time by using the Record Narration tool
because it not only helps you record the audio for
your presentation, it keeps track of the timing for
each slide and then automatically advances to the
next slide at the appropriate time. For example, if
you want others to be able to view your presentation
on their own, you can use Record Narration to record
your voice for each slide, synchronized to advance to
the next slide at just the right time.
When you choose to link narrations to a location on
your hard drive, the audio file for each slide is stored
separately on your computer. This keeps the file size
down and keeps performance high. If you choose not
to link narrations, the audio is stored with the
presentation.
1 Click the Slide Show tab.
2 Click Record Narration.
The Record Narration dialog box
appears.
* To have PowerPoint save the
narration as separate audio
files, click Link narrations in
( changes to ).
3 Click OK.
The presentation opens
in Slide Show mode.
4 Give your presentation
while recording audio
into your microphone.
5 Press the spacebar to
advance to the next
slide.
6 Repeat Steps 4 and 5
for all the slides to
which you want to
record narrations.
7 Press the Esc key when
you have finished
recording.
The Microsoft Office PowerPoint dialog
box appears.
8 Click Save.
* If you made a mistake during the
recording, click Don’t Save, instead, and
then start over.
PowerPoint switches to Slide Sorter view
and displays the timings for each narration
under each slide.
Change It!
Because each person’s voice and volume
varies, you will need to adjust most
microphones to the correct levels before
recording. PowerPoint includes tools to
optimize recording. To access these tools,
before Step 3 above, click the Set
Microphone Level button in the Record
Narration dialog box.
Caution!
You can set quality levels to determine the
richness of the audio recording. Although
everyone wants the best quality possible,
high-quality recordings take more hard disk
space and make file sizes larger. To adjust
levels to give you the best quality for the
bandwidth or file size available, before Step 3
above, click the Change Quality button in the
Record Narration dialog box.
