Create a narrated slide show

You can go back and match audio clips with slides in

a presentation that has been recorded. After you

match the audio clip with each slide, the audio clip

plays automatically when the slide opens.

For example, if one of your company’s executives

delivers a presentation at a conference where the

audio is recorded, you can package that presentation

so that viewers can listen to the audio clip from the

presentation at the same time they view the slides.

This is a great way to deliver training materials, to

circulate the presentation’s message broadly, and to

leverage existing resources.

First, split the recording of the presentation into

separate audio files, where there is one audio file for

each slide’s audio. After the audio files are created,

each slide is edited to insert the audio clip for that

slide. In addition, you can hide the audio symbol

when delivering the presentation in Slide Show mode

to keep your slides clean and uncluttered.

1 Click the Insert tab.

2 Click the top half of the Sound

split button.

The Insert Sound dialog box

appears.

3 Navigate to the folder in which

the audio clip file is located.

4 Click the audio file you want to

match to this slide.

5 Click OK.

The Microsoft Office

PowerPoint dialog box

appears.

6 Click Automatically.

PowerPoint inserts the audio icon into the

slide.

7 Click the Options tab.

8 Click Hide During Show ( changes

to ).

9 Repeat Steps 1 to 8 for each slide to

which you want to add an audio clip.

Try This!

You can choose to play the audio when

clicked instead of automatically. In Step 6

above, click When Clicked instead of

Automatically, and then proceed with Step 7.

Omit Step 8, or you will not be able to see

the audio icon on which to click.

Did You Know?

When you insert audio files into your

presentation, they are stored in the

presentation itself. When there are many

audio files or the audio files are very large,

your presentation file size increases. If it

becomes too big, you may want to consider

using Record Narration instead because you

can link to audio files instead of embedding

them in the presentation. See Task #58 for

more information about Record Narration.