Add a link to an e-mail address

You can make it easy for customers or potential

customers to reach you when you include hyperlinks

to your e-mail address in presentations. Links to

e-mail addresses look just like regular hyperlinks,

with underlined text to differentiate it from regular

text. When the presentation is in Slide Show mode,

the hyperlink is clickable.

When links to e-mail addresses are clicked, the

viewer’s default e-mail client is opened, a new e-mail

message is created, and the message is

preaddressed to the e-mail address specified. When

viewers finish with the e-mail message, they must

intentionally return to PowerPoint to complete

viewing the presentation, so you might want to

include links to e-mail addresses at the end of your

presentation so you do not risk losing viewers before

they are finished with the presentation.

You can also specify the subject line for use by those

sending a message. For example, to easily identify

messages received from clicking the link, you can

specify a subject line, such as Patient Health

Education Seminar.

1 Select the text to which you

want to insert the e-mail

hyperlink.

2 Click the Insert tab.

3 Click Hyperlink.

The Insert Hyperlink

dialog box appears.

4 Click E-mail Address.

5 In the E-mail address

field, type the complete

e-mail address of the

message’s intended

recipient.

6 In the Subject field,

type the subject of the

message.

7 Click OK.

The Insert Hyperlink dialog box closes.

8 Press F5 to preview the slide in Slide Show

mode.

* The presentation opens in Slide Show

mode with the hyperlink inserted onto the

slide.

Did You Know?

A hyperlink is also differentiated from

normal text by its font color. If your

presentation does not use a design theme,

hyperlinks are blue by default. If your

presentation does use a design theme, the

Design tab’s Colors button determines the

hyperlink font color.

Change It!

When you position your mouse pointer

over a hyperlink to an e-mail address while

in Slide Show mode, it appears as

“mailto:<alias> subject:<subject>,” which

is hardly a user-friendly ScreenTip. To change

the ScreenTip to something friendlier, follow

Steps 1 to 5, and then click the ScreenTip

button. Type the new ScreenTip text in the

ScreenTip text box in the Set Hyperlink

ScreenTip dialog box, and then click OK.